KCEventHub.org – Originally Kansas City had a complex and convoluted paper system for processing any and all events inside the metro area. As of march 2015 their entire permitting process has been digitized. This website has been developed to guide those through the Outdoor Event application process and to provide those with guidelines and requirements associated with special event management in Kansas City.
As of April 2022 there has been 1500 events registered and 6000 individual forms filled out.
We developed the user experience to make a seamless process from start to finish. I was the lead developer on the project, from front end to back end functionality – database infrastructure and server security.
The process allows an organizer to fill out a main application with their event details which then, based on business logic and city ordinance rules and regulations and local laws will then navigate the user to complete all other required applications and forms to ensure their event goes off without a hitch.
As of 2020 an older site (use to be KCRaceDay) was integrated into KCeventhub.org. So now any and all event types within the Metro area can be registered via KCEventhub.org.
We also integrated several calendars of other Kansas City web sites, government agencies and or other parties to show all events going on around the city.
The platform was built using WordPress as the base – the calendar was a fully custom built plugin and the forms were customized using gravity forms as the base, all of the custom logic and communications for the permitting application were custom built as well.
The below was a first draft BPMN of the process of the MVP deliverable. This was used to outline the first project phase. There were two main components of the projects and three types of users that needed access to this system in various ways. The BPMN showed the paths from when the user first visited the site, all options, and notifications that would trigger till the users met the end goal.
Date: October 24, 2015